Our safety measures & controls to minimise risk to our people, customers and business
VICTORIA’S CURRENT RESTRICTION LEVELS (as at 06.08.20)
- From 11:59pm on 5 August business restrictions apply
- Services and industries that are able to remain operational will be required to have a COVID Safe Plan by 7 August
- From 11:59pm on 5 August, employers that require their staff to attend a work site must issue a worker permit to their employees – this is the employer’s responsibility
- From 11:59pm on 5 August, stage 3 restrictions apply throughout regional Victoria
- Stage 4 restrictions are in place across metropolitan Melbourne
- Use of face coverings is mandatory throughout Victoria
1. COVIDSafe Plan For Workplace
As per Government advice in accordance with Australian Roadmap to COVIDSafe Australia, our COVIDSafe Plan For Workplace has been provided to all employees and will be updated and reissued as directions are made by Government Health authorities.
2. Permitted Worker Permit
From 11.59pm Wednesday 5 August, Ampcontrol has issued all Victorian employees required to attend a work site with a Permitted Worker Permit. The Permit is to be carried at all times by the employee when travelling to and from the workplace and be accompanied by photo identification. The Permit can be shown electronically to authorities such as a photo, scanned copy, or on a mobile device. The employee acknowledges all obligations that reside within the use of the Permit.
3. Individual Site Continuity Plans
Each site has a COVID-19 Site Continuity Plan with temporary business practices to be implemented to allow for social distancing. The range of social distancing precautionary health measures considered include:
- reducing or eliminating physical contact
- workplace to be clean at all times
- reducing or eliminating workplace gatherings
- work arrangements to reduce the number of people working together at one time
- limit our people going to customers/supplier sites
- vigilance in allowing people to visit Ampcontrol sites
4. Ampcontrol Business Travel
All international and non-essential domestic business travel is suspended until further notice, including travel across borders that are closed by respective State Governments.
Exception: Travel across state borders that are closed to support or service essential customer needs will be considered. Approval of respective Senior Leadership Team member and provision of Ampcontrol COVID-19
Essential Services Declaration is required before travel can be undertaken.
5. Ampcontrol Business Events & Meetings
All business events organised by Ampcontrol or attendance at events such as exhibitions, conferences, and customer functions are suspended until further notice.
6. Ampcontrol Gatherings
All non-essential indoor gatherings are suspended until further notice and the number of people in meeting rooms and common areas are to be limited. Meeting rooms must have clear signage stipulating the number of people allowed within the room. Additional temporary group-wide measures implemented include:
- All scheduled work experience, internships, and placements are suspended until further notice
- All site BBQ gatherings are suspended until further notice
- All coffee vans and food trucks are suspended until further notice
- All fitness groups that take place on site are suspended until further notice
- Travel Advice/Restriction Impacting Annual Leave
Where an employee is altering/cancelling personal travel arrangements due to the escalating travel advice, Ampcontrol will support the cancellation/amendment of the approved leave.
8. Carers Leave
Ampcontrol will support the approval of ‘Carers Leave’ in the instance that an employee is required to care for a dependant/s (e.g. child/ren, elderly or incapacitated family members) due to an educational (during a gazetted school term), child care, nursing or hospital facility being closed as a result of precautionary measures.
9. Special Pandemic Leave
Ampcontrol will apply the new clauses for eligible Awards that exist within our business to cover the decision by Fair Work Commission (8 April 2020) for COVID-19 pandemic leave (unpaid leave and annual leave at half pay).
10. Workplace Interactions
Employees may respond differently to concerns about COVID-19 including social interactions within the workplace. Please remember to be considerate and respectful when interacting with others.
11. Casual Employees
Casual employees will have the same management approach applied as permanent employees.
12. Workplace Hygiene
Adequate facilities and products (such as hand sanitiser, soap, and tissues) will be provided to allow employees to maintain good hygiene practices. Increases in regular cleaning have been organised, and disposable gloves will be made available to all employees.
13. Face Mask Respiratory Protection PPE
Face masks will be provided to all employees in Victoria, and is an additional level of PPE for our workplace. From 11.59pm Sunday 2 August 2020, all Victorians must wear a face covering when they leave home at the mandate of the Victorian State Government. https://www.dhhs.vic.gov.au/face-coverings-covid-19
14. Employee & Visitor Temperature Checking
All employees and visitors are required to have their temperature taken and recorded before entering the workplace.
15. Visitors to Site/Workplace
All visitors to site are to be limited and screened before accessing the workplace. Contracting services for all non-essential work is to be restricted eg. general maintenance, gardening. Workplace Visitor/Supplier
Notification poster with screening questions can be found Amplify.
16. Contactless Visitor Sign-In and Contact Tracing
All visitor management systems have been updated to allow for contactless sign-in, screening of visitors, and collection of contact details. The additional preventative measure to stop people entering our workplace who have been at risk of exposure to COVID-19, and allow us to keep digital records of visitors who have been on-site in the event we have a confirmed case and need to do contact tracing.
17. Customer Interactions/Response Plan Statements
If customers/partners request documentation as to our approach to managing and minimising the risk associated with COVID-19 as a stipulation before our employees can work on-site, our COVID-19 Response Plan Statement is found on Amplify. A library of Ampcontrol Customer Response Plans and Statements can also be found on Amplify for reference.
18. Ampcontrol Site Personnel Pre-Entry Risk Questionnaire
For employees who are required to visit customer sites, a pre-entry risk questionnaire is available to assist workers in determining the risk of exposure to COVID-19 while working on other sites. The questionnaire can be found on Amplify.
19. Ampcontrol App COVID-19 Employee Self Risk Assessment Tool
To complement the other risk-based controls in place, an Ampcontrol App has been developed with a COVID-19 Employee Self Risk Assessment Tool. This self risk assessment tool will enable employees to take personal responsibility for limiting the spread and exposure to COVID-19 and help keep the workplace COVID-19 free. The use of the Ampcontrol App and COVID-19 Employee Self Risk Assessment Tool is mandatory for all employees until the COVID-19 control measures are lifted. Employees must complete the tool via the Ampcontrol App on a mobile device before the start of each shift and before you enter your place of work each day (including working from home, remotely or on a customer site). Full instructions on how to install the new Ampcontrol App and use the COVID-19 Employee Self Risk Assessment Tool can be found on Amplify.
20. Personal Wellbeing
Free, confidential support and counselling services are available to employees and their families through our Employee Assistance Program provider, call 1300 687 327. We also have a network of fully trained peer supporters on the ground across all our sites to provide local, personal support to their workmates.
21. Essential Services Classification
Ampcontrol is considered an ‘essential service’ as per Australian Government legislation.
22. Government Initiative For Free Childcare For Essential Service Employees
If an employee requires Essential Services Declaration documentation to seek childcare support, as per the Government initiative of free childcare during the COVID-19 pandemic, please contact your HR Business Partner.
23. Management Approach To An Employee Confirmed With COVID-19 In Our Business
All Business Unit Managers have been provided with a management process if notification is received that an employee has tested positive to COVID-19. The approach provides the steps for effective management and quick control of the situation to ensure the health and safety of the people within the impacted business unit, and assist in the continuation and recovery of operations at the advice and direction of the state Public Health Unit.
24. National Workplace Principles
Ampcontrol will apply the National Cabinet guidelines to help businesses develop work and safety principles to prepare for a normal return to work once restrictions are lifted. The principles include:
- All workers have a right to a healthy and safe workplace.
- Employers and employees should actively control against coronavirus transmission but prepare plans for an outbreak in the workplace.
- Businesses with workplaces in different states and territories should develop a nationally consistent approach to prevent and control coronavirus transmission.
- Employees should have a role in control measure development
- Safe Work Australia will provide a central hub for coronavirus-related work health and safety policies.
- State and territory governments should be the go-to for advice on and enforcement of coronavirus measures.
25. Australian Government COVIDSafe App
Ampcontrol supports and encourages all employees to download and use the Australian Government COVIDSafe app released on 26 April 2020 as an additional measure to play your role, keep you safe and slow the spread of COVID-19. Use of the Australian Government COVIDSafe app is voluntary, more information can be found here.
26. Monitoring Hot Spots
Our approach/guidelines for considering those employees who are at risk of exposure of COVID-19 has been adapted to manage the change in risk profile across Australia. With the shift in confirmed cases becoming far more location-based and community transmitted, the COVID Response Team will commence monitoring hot spots in each state/territory and amend our approach/guidelines as required.
27. Questions and concerns
For HR support, contact your HR Business Partner.